Free tool
Purchase order generator
Fill in your shop, the supplier and what you want to buy, and download a purchase order as a PDF to send them, with the GST worked out and your delivery date and terms on it.
Preview
CGST + SGST · Total ₹4,725.00
| # | Description | HSN | Qty | Rate | Taxable | GST | Amount |
|---|---|---|---|---|---|---|---|
| 1 | Cotton Kurta, Indigo, set of S–XXL | 6211 | 10 | 450.00 | 4,500.00 | 5% | 4,725.00 |
| GST rate | Taxable | CGST | SGST |
|---|---|---|---|
| 5% | 4,500.00 | 112.50 | 112.50 |
| Taxable value | 4,500.00 |
| CGST | 112.50 |
| SGST | 112.50 |
| Order total | ₹4,725.00 |
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What a purchase order is for
A purchase order is your written order to a supplier: what you want, how many, at what rate, and by when. Once the supplier accepts it, it is what you check their bill and the delivery against.
It is not a tax document. The supplier's tax invoice is what you claim input tax credit on, not the PO. The GST on the order is shown so both sides agree the landed price before anything ships.
The tax type follows the two states, as on an invoice: the same state means CGST and SGST, different states means IGST.
Questions
Asked about this
Do I need a purchase order for GST?
No. GST law does not require one. It is a business record that protects you when a delivery is short, the rate on the bill is not the rate you agreed, or a model is swapped.
Should the PO number be in sequence?
It does not have to be, but a simple sequence such as PO-2026-001 makes it easy to match a supplier's bill to the order it answers.
Are my details stored anywhere?
Your shop details are remembered in this browser so you do not retype them next time, and nowhere else. Nothing you enter is sent to us.
More free tools
For the rest of the counter
- GST calculatorAdd GST to a price or take it out, with the CGST, SGST and IGST split.
- Profit margin calculatorMargin and markup from cost and price, or the price that earns the margin you want.
- Discount calculatorPrice after one discount or a chain of them, and the single discount it adds up to.
- Stock valuation calculatorClosing stock at cost, at selling price, and at the lower of the two, item by item.
- GST invoice generatorA GST tax invoice with HSN, CGST/SGST or IGST and amount in words, as a PDF.
Orders that turn into stock when the goods arrive
In HindustanBills a purchase order is received into stock against the supplier, so the PO, the bill and the shelf agree.